Volunteers Needed
Revised 4/16/07
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Volunteers Needed
The following tasks need volunteers - some needing little previous knowledge, some needing image or web experience, and some involving taking a project lead position.
When a position says it requires "comfort with image editing"
Many people sending us images are not comfortable with how to work with them. For the most part, images sent in for jury applications should not have to be edited, except to size them to our purposes. Images sent for tutorials often have to be edited, to create the best possible product for our web site.
Comfort with image editing includes these frequently needed items -
cropping very large images with tiny things in the center and a lot of vacant space, to eliminate the vacant space and just leave the item of interest; adjusting the light and dark levels; adjust sharpness; and using EZ Thumbnails or equivalent program to decrease the size of the image.
When a position says it requires "comfort with basic HTML"
All CityMax editing is done in basic HTML - about the same level of HTML knowledge as is required to create spiffy eBay auctions. Most all work is just copying existing information and adjusting it for the new information.
In addition to experience with image editing and basic html, most of the web editor positions have documented procedures, so we all perform the task in the same manner. If you are interested in volunteering for a position and would like to see the associated procedures, please let us know and we can email them to you.
Articles!! We Need Articles!!
Everyone! If each person would write one article for us - about running a business, about jewelry materials, etc - there are so many aspects of running a small business that could be explored - our library would become a real tool that we would all find extremely useful. And, of course, tutorials for techniques and/or projects are always welcome also. THANKS!!
Maintenance Mode:
The following volunteer positions are for things that are up and running with documented procedures. The volunteer just needs to keep things up-to-date. Most do not require a large time commitment - but do require a dedicated effort to check things on a regular basis.
RESOURCES & LINKS
Everyone! Take a couple minutes to review your bookmarks against our list of resources and links. Send us an email with information we should add to our list. THANKS!!
We also need people to periodically review pages with links to verify that they are all still working. You don't have to fix the bad ones you find - just have to tell us which they are so we can fix them. Ideally, all links would be reviewed at least twice per year to verify they are all working. Each volunteer can select the link pages they want to be responsible for checking, on a first come, first served basis. We'll develop a more detailed list of pages and volunteers monitoring them as we move forward. The following are listed as a general starting point -
Eye Candy Pages - OPEN
Juried Artist Direct Pages - OPEN
Juried Gallery Pages - OPEN
Main Web Site Pages - OPEN
Education Library - OPEN
Business Library - OPEN
Receptionist - Joan Durocher
Monitors info@WireJewelryArtists.org and other guild email addresses. Answers/deals with emails that they are comfortable taking care of and forwards others to the appropriate party for resolution.
Vote Tallies - Gloria Scherer
Monitors votes@WireJewelryArtists.org and tallies votes received. Sends reminders to jury members that have not submited votes. Tallies vote results and cuts/pastes comments received into an email to be forwarded to the applicant.
New Guild Members - Sharon Humphrey
Receives notification of new membership applications. Sets-up web access and sends a welcome letter with log-in instructions. Procedures are documented.
Membership Records / Accounting Informtion - Sue Espy
Done on an Excel spreadsheet at the moment, with copies being sent to Treasurer, Secretary, President, and others that may need it.
We do need someone to take on a project to develop a database that can be shared by multiple people to replace the current method!
Jury Applications - Janet Smith
Monitors jury@WireJewelryArtists.org for jury applications. Comfort with image editing and basic HTML is required. Posts images/text of the application in accordance with documented procedures. Asks applicant to review jury application prior to making it public. Sends out email to all juried members, to let them know there is a jury vote pending. Keeps jury applicant's identity secret. Gets jury results, "decodes" the applicant information, and forwards the results to the applicant. Updates status on the application and if successful, also notifies appropriate parties -
- ballot counter (so they know who are current juried members that should be voting)
- membership records (so juried status is added)
- member roster (so J added)
- JAD Editor (so juried status is added)
- Juried Galleries Editor (to add person to the appropriate gallery)
Juried Galleries Editor - Janet Smith
Posts new entries for Juried Members and makes updates/corrections to existing entries in accordance with documented procedures. Comfort with Advanced Image Editing and Advanced HTML is required. Selects an image from the jury application that add the most varied to the already posted images. Crops out a portion of the image to create an appropriately sized thumbnail. Sizes a 2nd image for the large display. Updates the html and the java script in an external editor - testing to make sure the changes still work before installing. Emails applicant to let them know the posting is up.
JAD Editor - Sue Espy
Posts new entries for JAD Members and makes updates/corrections to existing entries in accordance with documented procedures. Comfort with Advanced Image Editing and Advanced HTML is required. Receives approved applications from the selection committee and emails the applicant to get payment if required. Verifies applicant has added the JAD logo. Verifies site does not "pop frames". Obtains gallery images from applicant. Posts the applicant into the appropriate A-Z listing and if requirements are met, into the special feature listings. Emails applicant to let them know the posting is up.
As required by page esthetics, selects an image from a member's website (or from the jury aps) that add the most varied to the already posted images. Crops out a portion of the image to create an appropriately sized image. Updates the pages layout as required.
Parts of JAD are still under development. Check with Sue if you have ideas for the search function!
Contest Sponsors - Nancy Fortenberry, Cammy Ambrosini
Creates a campaign to obtain contest sponsors. Works in conjunction with team soliciting corporate sponsors.
Corporate Sponsors - Nancy Fortenberry
Creates a campaign to obtain corporate sponsors (aka sustaining members).
Contest Entries - OPEN
Monitors submissions@WireJewelryArtists.org for contest entries. Comfort with image editing and basic HTML is required. Edits and Posts contest entries in accordance with documented procedures. (Note - because these items are bound for the guild library, the poster is responsible for appropriate editing - especially grammer and spelling - to make the final document something appropriate for library inclusion.) Asks applicant to review entry prior to making it public. Assigns a number to each entry and keeps the identities secret until after he voting has finished.
Calendar - OPEN
Monitor publications and websites looking for entries for the calendar. Encourage members to post their shows. Help people with their entries and post items for non-guild members. Be familiar with the administrative procedures and follow through as required, including deleting posts more than a year old, to keep the calendar from slowing down.
Project Mode:
The following volunteer positions are for things that need to be created. Once up and running, we can get another volunteer to continue on with maintenance - or the originator can continue to keep it going - their choice. We need people that can give a large amount of time to the start up phase and who are comfortable working in unknown areas. All efforts need to stay coordinated with the guild - so that the end result is something the directors/officers are supportive of. Many efforts will require polls of the membership. This is a frustrating area - but projects that will push the guild forward.
Gift Shop -
Project Mode:
Set up stores. Create and document procedures.
On-Going:
Routine review and maintenance of each store.
One person could run all stores - or each store could have a manager.
Amazon - OPEN
Cafe Press - Robyn Harton
Classifieds - OPEN
Project Mode:
Create and document procedures. Solicit a core of starting ads. Establish a billing/renewal system.
On-Going:
Posts & maintains new entries to the classifieds board. Comfort with Advanced Image Editing and Advanced HTML is required. Receives images and emails the applicant to get payment if required. Sends out renewal notices and removes images if payment not received.
Guild Benefits - Merchant Accounts - OPEN
Project Mode:
Poll membership to see what members want regarding a merchant account. Solicit vendors such as Nova to see if we can put it into place. Create/document procedures. Get Director approval. Roll out to membership.
On-Going:
Liason between merchant account vendor and membership.
Guild Benefits - Health Insurance - OPEN
Project Mode:
Poll membership to see what members want regarding health insurance. Solicit vendors to see if we can put it into place. Create/document procedures. Get Director approval. Roll out to membership.
On-Going:
To be defined.
Guild Benefits - Liability/Property/Show Insurance - OPEN
Project Mode:
Poll membership to see what members want/need as far as business type insurance. Get detailed information as to metals being used, gem types, etc (see info already developed on topic). Solicit vendors to see if we can put it into place. Create/document procedures. Get Director approval. Roll out to membership.
On-Going:
As required.
Guild Benefits - Lending Library - OPEN
Project Mode:
Poll membership to see what members want/need and/or might be willing to pay - ex for shipping. Create/document procedures. Get Director approval. Roll out to membership.
On-Going:
At a minimum, people to house the collection, act as librarians, and receive/ship items.
Gorilla Advertising - OPEN
Project Mode:
We need people that can write articles about wire jewelry and get them placed in appropriate publications. See the project list for more info.
News - OPEN
Project Mode:
If we have anyone interested in developing a newsletter or blog, we are open to suggestions.
COMMITTEE CHAIRS - OPENINGS
- Publicity
- Education
- Member Benefits
- Business Resources
- Professional Standards
- Elections
See the "committees" page for information on the various committees.
COMMITTEE MEMBERS - OPENINGS
See the "committees" page for information on the various committees and contact the committee chair for the one you would like to participate in.
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